Privacy Policy

1. Information We Collect

1.1 Account Information

• When you create an account or contact us, we may collect: name
• email address
• password or authentication information
• company name
• job title
• profile photo
• billing details
• communication preferences.

1.2 Professional Profile Information

• To provide profile review, content guidance, analytics, and recommendations, we may collect information you provide about your professional presence, such as: LinkedIn profile URL
• public LinkedIn profile information
• headline, bio, summary, experience, education, skills, and professional achievements
• posts, drafts, comments, or content ideas you submit
• visibility, engagement, and audience metrics you provide or authorize us to process
• screenshots, exports, or other materials uploaded by you.

1.3 Payment Information

• Paid subscriptions may be processed by third-party payment providers. We may receive limited billing information, such as: subscription plan
• payment status
• transaction identifiers
• billing email
• partial card details, where provided by the payment processor
• tax or invoice information.

1.4 Usage and Device Information

• We may automatically collect information about how you use the service, including: pages viewed
• features used
• buttons clicked
• onboarding progress
• search queries or prompts submitted within the service
• IP address
• device type
• browser type
• operating system
• approximate location based on IP address
• session timestamps
• referring URLs
• error logs and performance data.

1.5 Cookies and Similar Technologies

• We may use cookies, pixels, local storage, and similar technologies to: keep you signed in
• remember preferences
• measure usage
• improve performance
• understand marketing effectiveness
• prevent fraud and abuse.

1.6 Communications

If you contact us, respond to surveys, join a waitlist, request support, or interact with our emails, we may collect the contents of those communications and related metadata.

2. How We Use Information

• We may use personal information to: provide, operate, and maintain the service
• create and manage user accounts
• review LinkedIn profiles and professional materials
• generate content suggestions, analytics, and recommendations
• personalize onboarding and product experience
• process payments and manage subscriptions
• provide customer support
• send transactional emails
• send marketing communications where permitted by law
• analyze service usage and improve features
• detect, prevent, and respond to fraud, abuse, security risks, and technical issues
• comply with legal obligations
• enforce our Terms of Use.

3. AI and Automated Processing

We may use automated systems, including AI models, to analyze your submitted profile information, content, metrics, and prompts in order to provide recommendations, summaries, drafts, scoring, and analytics.

4. Legal Bases for Processing

• Where applicable data protection laws require a legal basis for processing, we rely on one or more of the following: Contract — to provide the service you requested
• Legitimate interests — to improve, secure, and market the service
• Consent — for certain marketing, cookies, or optional features
• Legal obligation — to comply with laws, tax rules, accounting duties, and lawful requests.

5. How We Share Information

5.1 Service Providers

• We may share information with vendors that help us operate the service, such as: hosting and cloud infrastructure providers
• analytics providers
• payment processors
• customer support tools
• email delivery services
• authentication providers
• security and fraud-prevention services
• AI or machine learning infrastructure providers.

5.2 Third-Party Platforms

Notabene does not sell, transfer, or submit your LinkedIn login credentials to LinkedIn or to any unauthorized third party. Unless we clearly disclose and obtain any required permission for an officially authorized integration, Notabene does not access your LinkedIn account directly, scrape LinkedIn, automate LinkedIn actions, or publish to LinkedIn on your behalf.

5.3 Legal and Safety Reasons

• We may disclose information if we reasonably believe it is necessary to comply with law, regulation, legal process, or governmental request
• enforce our Terms of Use
• protect the rights, safety, and property of users, us, or others
• detect or prevent fraud, security issues, or abuse.

5.4 Business Transfers

If we are involved in a merger, acquisition, financing, reorganization, sale of assets, bankruptcy, or similar transaction, personal information may be transferred as part of that transaction.

6. International Data Transfers

We may process and store information in countries other than your country of residence. Where required, we use appropriate safeguards for international transfers, such as contractual protections or other lawful transfer mechanisms.

7. Data Retention

• We retain personal information for as long as necessary to provide the service
• maintain your account
• comply with legal, tax, and accounting obligations
• resolve disputes
• enforce agreements
• improve safety and security. When information is no longer needed, we will delete, anonymize, or securely retain it as required or permitted by law.

8. Security

We use reasonable technical and organizational measures designed to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure. However, no online service can guarantee absolute security. You are responsible for keeping your account credentials secure and for notifying us of any suspected unauthorized access.

9. Your Rights and Choices

• Depending on your location, you may have rights to: access the personal information we hold about you
• correct inaccurate information
• delete your personal information
• restrict or object to certain processing
• withdraw consent where processing is based on consent
• request a copy of your information in a portable format
• opt out of certain marketing communications
• lodge a complaint with a data protection authority.

10. Marketing Communications

You may receive marketing emails from us if you sign up, request information, or otherwise consent where required. You can unsubscribe using the unsubscribe link in the email or by contacting us. We may still send transactional or service-related messages.

11. Children's Privacy

The service is not intended for children under 18. We do not knowingly collect personal information from children under 18. If you believe a child has provided personal information to us, contact us and we will take appropriate steps to delete it.

12. Regional Privacy Notices

12.1 European Economic Area, United Kingdom, and Switzerland

If you are located in the EEA, UK, or Switzerland, you may have additional rights under applicable data protection laws, including the right to access, rectify, erase, restrict, object to processing, data portability, and complaint to a supervisory authority.

12.2 California and Other U.S. State Privacy Rights

If applicable U.S. state privacy laws apply to your information, you may have additional rights, such as the right to know, access, correct, delete, obtain a copy of your information, and opt out of certain uses or disclosures. To submit a request, contact us at privacy@notabene.app.

13. Cookies and Analytics Choices

You may manage cookies through your browser settings. Where required, we may provide a cookie banner, consent tool, or preference center.

14. Third-Party Links

The service may contain links to third-party websites, apps, or services. We are not responsible for the privacy practices, content, or security of those third parties.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If changes are material, we will take reasonable steps to notify you. Your continued use of the service after the effective date means you acknowledge the updated Privacy Policy.

16. Contact

MOBILE AGENDA FZE LLC Email: privacy@notabene.agency